ACCEPTANCE OF ENTRY REQUIREMENTS

LIABILITY RELEASE AND HOLD HARMLESS AGREEMENT

In consideration of the acceptance of your entry to the Dr. Martin Luther King Parade Foundation, Inc. I, , an authorized representative of , do hereby state the following.

1. I have been specifically authorized to enter into this agreement on behalf of the organization seeking entry into the Parade. My organization is aware of the terms and conditions of the Entry Requirements, Liability release and the Hold Harmless Agreement, and agrees to be bonded by the same.

2. For my organization, its owners, members, parade participants, successors and assigns, I do hereby release and forever discharge Dr. Martin Luther King Parade Foundation Inc., its members, officers, agents, assigns, and Parade sponsors, from any and all, causes of action, claims and demands of any type whatsoever, arising from, or related to, any damage, loss, or injury, which may be sustained by my organization as a result of participating in the Dr. Martin Luther King, Jr. Parade-Tampa, Florida.

3. For my organization, its owners, members, parade participants, successors, and assigns, I do hereby agree to indemnify and hold harmless Dr. Martin Luther King Parade Foundation Inc., its members, officers, agents, and liabilities, loss, damages, and expense of any type, including attorneys fees, which may be sustained by reason of my organization as a result of participating in the Dr. Martin Luther King, Jr. Parade-Tampa, Florida.

4. This release extends to and includes all known, unknown, disclosed, undisclosed, unforeseen, unanticipated, and unsuspected injuries, damages, losses and liabilities, and the consequences thereof.

Organization Name:

Authorized Representative:

Date:12/01/2022

Acknowledgement Letter

The Safety Officer will be the Point of Contact. Safety Officers are to wear safety vest that must be worn and visible at all times; safety vest will not be provided. The Safety Officer will be required to remain with their unit following entry into the staging area. The Safety Officer is required to review safety rules with safety monitors, vehicle drivers, and all group participants. Safety Officer is to oversee the safe disbanding of their unit until the last person has disembarked their vehicle/float and participants are reunited with transportation. Special care should be taken to ensure children are returned to transportation accordingly.

All motor vehicle parade units require a safety officer. Each parade applicant (organization) shall provide (4) four Safety Monitors stationed at the corners of any vehicle/float used in the parade at all times while the vehicle(s) are moving. Each Safety Monitor should be equipped in safety vest and a coach’s whistle. The role of the Safety Monitor is to make sure the driver is aware of any emergency requiring him/her to stop immediately. Emergencies include, but are not limited to, equipment malfunctions, passengers falling from vehicle, overhead obstructions, endangered riders, and parade viewers breaching the area and coming too close to entry vehicle/floats. Safety Monitors and vehicle/unit drivers are not to consume any alcoholic beverages or hand out items to spectators along the parade route. Units that do not have the requisite numbers of Safety Monitors may be pulled from the parade lineup until Safety Monitor requirements are met.

Parade Rules:

1. All units must move forward at all times to maintain their positions; this eliminates or lessens gaps. If stops occur, move forward at walking pace until gap is eliminated. Do not run or speed to close gaps; this could cause undue stress on participants following your unit to advance.
2. Drivers of vehicles must maintain control of their vehicles; drivers are not allowed to throw beads or other items from the driver’s position.
3. Parade participants are not allowed to ride on the outside of moving vehicles; riding on hoods, fenders, sides or roofs of vehicles is prohibited.
4. Units composed of live animals must be followed by a clean-up crew throughout the parade; this also includes staging area. Animals must be trained and animal unit must be insured.
5. All units admitted to the Parade staging area must have properly signed staging passes issued by the Parade Foundation. Units arriving at the staging area without the proper passes will not be allowed into staging.
6. Paper materials (booklets, brochures, flyers, pamphlets, etc.) are NOT allowed to be distributed along the Parade route. 
7. Motorcycle units are welcome. Each motorcycle must be properly insured.    
8. NO alcohol consumption by parade participants.
9. Parade officials can remove unit(s) from parade route if rules are violated.